Coordinator, DD&T

By clicking the “Apply” button, I understand that my employment application process with Takeda will commence and that the information I provide in my application will be processed in line with Takeda’sPrivacy Noticeand Terms of Use. I further attest that all information I submit in my employment application is true to the best of my knowledge.

Job Description

ROLE OBJECTIVE

The Coordinator, DD&T supports the day-to-day operations of the DD&T team, including administrative support in connection with the DD&T budget, approvals, payment and controlling. The role also supports and liaises with the HR department to drive operational needs.

SCOPE

• Provides administrative support for DD&T and HR budgets, as well as TPRM process, SOW, POs, invoicing, accruals and reconciliation with Finance for DD&T team and HR.
• Supports DD&T activities across teams as needed, including D&I, NGCE and L&D. E.g. serves as Dedicated Coordinator of Market Research process and Veeva PromoMats Ambassador for LOC
• Primary Administrator of SuccessFactor Learning and Knowledge sharing platform
• Overall organization and support for culture and team building, including department meetings, logistics, coordination of agenda, vendors and activities.

Country (-ies): Canada

Keyaccountabilities

• Maintains departmental budget, including tracking of invoices, accruals, and reconciliation with Finance monthly for both DD&T and HR departments.
• Interfaces and communicates with internal and external customers; directs people to the appropriate resources.
• Participates in the development and maintenance of improvement processes; actively participates in self- and team audits and resulting process improvements.
• Supports departmental leadership team meetings including content development, agendas, minutes, follow-ups and logistics as required.
• Prepares documentation for payment of vendors, consultants, and suppliers; liaises with procurement and finance to perform RPF’s where appropriate; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees.
• Primary administrator of Success Factor learning and knowledge sharing platform for organization; Works with various stakeholders to assign, maintain and audit the completion of required training modules through different training platforms (Bloom, SuccessFactor, MyLearn etc.); Provides measurement and reporting to stakeholders as required.
• Primary administrator and Lead for Location of Promomats system; Partners with Learning and Development, NGCE and business partners to develop and maintain training materials in system; Provides measurement and reporting to stakeholders as required to ensure accuracy and SOP compliance.
• Coordinates new hire onboarding and offboarding communications to key stakeholders.
• Develops a strong network within the department; draws on network to answer questions, solve problems, and successfully execute responsibilities.
• Demonstrates confidentiality and high level of integrity in execution of all responsibilities.
• Uses appropriate tools for required work including Microsoft Outlook, Word, Excel, and Power Point to track, document, report data, and maintain web pages.
• Reviews documents and proofreads work for grammar and spelling, accuracy, consistency of terms, and completeness; ensures document text and graphics adhere to corporate and organization guidelines and standards.
• Will perform duties in compliance with all applicable laws, industry codes, company policies and procedures.

SKILLS and LEADERSHIP CAPABILITIES

• Highly collaborative team player with growth mindset, agility, a can-do attitude and strong work ethics
• Excellent communication skills and previous experience working with multiple internal and external stakeholders.
• Demonstrated initiative and ability to work independently.
• High level of integrity and confidentiality in managing sensitive information.
• Experience in managing projects, multi-tasking and be proactive with team members to achieve outcomes a strong advantage.
• Strong sense of ownership and attention to detail.
• Understanding of the healthcare regulatory environment an advantage.
• System experience in Workday, ARIBA, SAP, SuccessFactor, Bloom, Veeva PromoMats, etc.
• Computer skill proficiency in Microsoft Excel, Word and PowerPoint, BI Reports.

Digital Competencies

• Proficiency in leveraging digital tools, platforms, Artificial Intelligence (AI) and other technologies (incl. MS Office suite) to communicate with impact and perform tasks efficiently and effectively.
• Experience working effectively with colleagues in virtual or remote settings, utilizing digital collaboration tools, incl. MS Teams. 
• Dedication to lead by example through intentional skill development, experimentation and fostering a culture of digital curiosity within the organization. 
• Understanding of cybersecurity threats and best practices to protect sensitive information and systems. 

Preferred Experience and Education

• University degree or college diploma
• 2-3 years' experience in Pharmaceutical/Biotech industry supporting large, complex teams in head office and in the field.
• Fluency in English, both in oral and written communication; Bilingualism (English/French) is an asset
• Computer skill proficiency in MS Office

Locations

Worker Type

Worker Sub-Type

Time Type