Purchase to Pay Operations Lead

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Job Description

Purchase to Pay Operations Lead

Takeda Business Solutions (TBS) is a global function and key business partner for Takeda that is committed to creating an exceptional experience where people feel supported & confident in our solutions.

Takeda Business Solutions (TBS) is a global function and key business partner for Takeda providingsimplified and innovative solutions across Finance, Procurement and HR. These create value to the business by freeing up resources from employees to better focus on patients and core operations. TBS is a driver of the latest technology and next generation capabilities in artificial intelligence, robotics, automation, and analytics, while being agile at scale. We have established a global network of core hubs and delivery centres to better anticipate needs and operate in a seamless, collaborative way to maximize value.

The Purchase To Pay operations lead is accountable for the delivery of end-to-end Purchase To Pay solutions with focus on compliance, operational excellence, people experience and predictability of process outcomes.

INSPIRED BY PATIENTS. INSPIRED BY YOU.

Key objectives include:

• Key leadership role, responsible for leading and directing a large team, delivering critical activities to Takeda globally in an efficient, transparent, and compliant manner.
• Ensure Purchase To Pay team members and leaders are fully equipped and supported for success through engagement, development, coaching and direction.
• Develop and implement a comprehensive plan, including target operating model, aligned to Procurement Solutions long term focus.
• Ensure Purchase To Pay operations model and ways of working are fully aligned with Procurement Solutions operation and strategy, as well as with TBS’s global support model, supporting a unity in delivery to Takeda employees.
• Collaborate with Procurement, Finance and Legal teams to drive global consistency and partnership, seeking opportunities globally to drive improved business performance and continuous improvement.

ACCOUNTABILITIES :

•    Provide leadership and direction, through active engagement with the teams and leaders.
•    Support a mindset and capability uplift within the teams, developing next generation TBS capabilities required, including having an Enterprise mindset to deliver simplified and innovative solutions.
•    Lead a comprehensive approach to maintaining high levels of engagement, supported by clarity of purpose and extensive development opportunities and options.
•    Ensure smooth, predictable and transparent delivery of all activities in scope, with full accountability for the end-to-end Purchase-To-Pay process.
•    Active engagement with all relevant stakeholders to ensure out of scope process steps are executed in a manner that supports the overall end-to-end effectiveness.
•    Drive required initiatives to improve payment on time, end to end cycle time, DPO and other critical success criteria.
•    Maintain and monitor a comprehensive KPI framework, aligned with Procurement Solutions and TBS goals and strategy.
•    Resolve any escalations or issues raised in regard to the operational delivery provided to Takeda.
•    Ensure all team and process activity and conducted in full compliance with all relevant regulatory frameworks (SOX, GPDR etc.), with extensive documentation and risk mitigation plans in place and tested at all times.
•    Accountable for end-to-end Purchase to Pay business continuity planning (BCP) and effectiveness in compliance with TBS BCP framework and guidelines.
•    Cooperation with stakeholders, especially with TBS Finance and Controls teams, internal and external auditors, business partners and BU Financial Directors
•    Facilitate internal and external audits and ensure successful audits through strong controls in the process environment.
•    Accountable for the Purchase To Pay team budget and planning.
•    Lead the team, ensuring cross department cooperation and synergies in managing the workload, processes, knowledge, stakeholders, and technology to drive excellence using data, metrics and customer feedback to proactively identify opportunities.
•    Ensure cross functional and end to end cooperation and alignment to maximize process efficiency and people experience.
•    Collaborate with IT to maximize the current and future functionality of the IT systems, to meet the as-is and future needs of the business to promote automation and maximize efficiency.
•    Partner with other functions across TBS to drive digital and automation through tools such as RPA and AI, achieving longer term value to Takeda.

EDUCATION, BEHAVIOURAL COMPETENCIES AND SKILLS:

• Bachelor's degree in finance/ accounting / economics

• Minimum of 7 years Procure to Pay or Source to Pay experience with at least 5 years of management / supervisory experience.

• Experience of working in an International shared services environment involving processing and payment of invoices in multiple currencies across multiple statutory entities

• Practical experience of SOX and GPDR

• Excellent ERP skills (SAP/Oracle) and strong excel.

• Very strong People Experience focus.

• Fluent in English

As an asset:

• ACCA certification or in progress
• Lean or CI methodology

Takeda TBS Benefits 

No investment we make pays greater dividends than taking good care of our people. We offer you a full range of benefits, such as:

Your Wealth

• Competitive Salary

• Annual Bonus

• Referral Bonus

• Social Fund (Christmas Bonus, Holiday Allowance etc.)

• Employee Recognition

Your Health

• Medical Care - various packages for the employee fully sponsored by Takeda. Family packages additionally paid by employee.

• Eyeglass refund

• Your Future

• Group Life Insurance

• Employee Capital Plans

• A broad variety of learning platforms

• Professional Growth opportunities including mentoring program

• Next-Generation Series – our comprehensive offer of internal webinars available to all employees from day 1

Your Future

• Group Life Insurance

• Employee Capital Plans

• A broad variety of learning platforms

• Professional Growth opportunities including mentoring program.

• Next-Generation Series – our comprehensive offer of internal webinars available to all employees from day 1

Your Well-Being

• Subsidized Sport Card

• Takeda Sport & engagement teams

• One additional day-off for voluntary activities

• Fruits in the office, broad variety of coffee and tea

• Flexible working hours and hybrid working

• Employee assistance program

About Takeda Business Solutions

Takeda Business Solutions (TBS) is a key business partner for Takeda creating an exceptional experience where you feel supported and confident in our solutions.

We harness the power of data and digital to optimize end-to-end processes across Finance, Procurement and HR.

TBS is a driver of the latest technology and next generation capabilities in artificial intelligence, robotics, automation, and analytics, while being agile at scale.

With a clear line of sight to the patient, we create seamless experiences that free up our partners' and colleagues' time to focus on our purpose – better health for people, brighter future for the world.

We don’t do ordinary – at Takeda we unite in diversity!
Takeda is committed to creating an inclusive workplace, where individuals are recognized for the diverse backgrounds and abilities they bring to our company. We are continually improving workplace experience and accessibility for everyone, and welcome applications from all qualified candidates. Here, you will feel welcomed, respected, and valued as an important contributor to our Team.

Ready to apply? Go to takedajobs.com and search TBS.

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