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Senior Sales and Marketing Coordinator

Apply Now Email Me Job ID SR0045108 Date posted 01/08/2020 Location: Stockholm, Sweden

The Coordinator’s role is to provide administrative and organizational support to the Head of the franchise/function, Brand Managers, Sales Teams and other identified stakeholders. This will also include significant system and process work, including providing administrative support for financial processes, as well as potentially order taking (i.e., pharmacy orders for Shire products). It requires close collaboration with the Franchise/Functional team as well as customer facing colleagues and other coordinators across the LOC.

KEY RESPONSIBILITIES:

  • Provide complete administrative and organizational support and assist Brand Managers in:
    • Telephone & mail handling
    • Keep a comprehensive and easy accessible filing system
    • Take responsibility for ad hoc projects whenever requested
    • Make purchase orders (PO's), obtain contracts with suppliers
    • Monitor stock of promotional material and distribute material
    • Support Marketing and help with material
    • Manage contacts with external mailing agency; Keep internal address lists up to date for use in external mailings
  • Administering Zinc approvals and CLMR process for associated materials
  • Keep close co-operation with external regulatory affairs
  • Administration of Purchase Orders
  • Keep the activity calendar updated on Local sharepoint
  • Assist the business with Account Payable/Financial Operations
    • Act as Supplier Administrator 
    • Monitoring invoices i.e. coding of invoices, raise payment requests
    • Administration of new suppliers /HCP&HCO in SRM (i.e., follow up on supplier ID in Lavante) Connect for example 3rd party organizers.
    • Create Purchase Orders
    • Handle expense claim forms associated to meetings
  • Liaise with Internal (LOC and International) and external contacts (agencies, service suppliers, HCPs, HCOs)
  • Assist in customer order taking (i.e., product orders from pharmacies / hospitals) as needed

CAPABILITIES:

  • Being flexible & adaptable - Ability to work flexibly in a small and focused team.
  • Managing execution - Strong planning and project management skills.
  • Strong verbal and written communication skills.
  • Ability to multitask.
  • Prioritizing skills, time management skills.

MINDSET:

  • Positive, results-driven, accountable, good manager of people / self
  • Collaborative with other members of the business unit and team

REQUIREMENTS:

Experience:

  • Secretarial (Bachelor) degree or equivalent through experience;
  • Related experience in a similar position;
  • Budget management skills including using SAP and other financial systems (e.g., Lavante)
  • Experience of supporting senior level management.
  • Experience managing external vendors, including procurement, contracting, follow-up. etc.

Other skills/attributes:

  • Fluency in speaking and writing Swedish and English is required.
  • Ability to communicate in other Nordic languages is desirable.

Occasional travel will be required.

Notice to Employment / Recruitment Agents:

Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire, a wholly-owned subsidiary of Takeda’s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire, a wholly-owned subsidiary of Takeda will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire, a wholly-owned subsidiary of Takeda and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.

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