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Dispensing and Logistics Supervisor

Singapore, Singapore


Every day, employees working in Takeda’s Global Manufacturing and Supply Chain, and Global Quality business unit are shaping the future of healthcare. They are breaking down barriers and ensuring our life-changing medicines are available, accessible, and affordable to patients. Life-changing for you. Life-changing for patients.

Global Manufacturing and Supply Chain, and Global Quality is the backbone of Takeda, and our employees are the guardians for our patients, our products, and our reputation. As a member of our team, we can offer you the opportunity to grow in a meaningful career, develop your skills, and come to work every day knowing that what you do makes a genuine difference.

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  • Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients.

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Dispensing and Logistics Supervisor

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Job ID SR0042609 Date posted 10/14/2019 Location Singapore, Singapore

  • Lead team to ensure the smooth operations in the area of Weighing, Dispensing, Kitting, and Sampling activities. Ensure that resources are efficiently deployed. Delivers leadership and excellence in manufacturing processing and scheduling to meet site demands. Manages the floor operations to ensure safety and compliance with cGMPs are maintained at all times. Oversees the planning, implementation and maintenance Weighing, dispensing and logistics operations for new and/or existing products and technologies in a cGMP environment. Collaborate with manufacturing groups to ensure accurate and well managed transfer of process changes/improvements to floor operations. Integrate best practices, where appropriate, into weighing, dispensing and logistic. Ensures the efficiency of material, equipment and personnel in day to day operations. Department spend is within Budget and KPIs are met.

The individual will operate in all areas of cGMP manufacturing operations utilizing Standard Operating Procedures (SOP), Electronic Batch Records (EBM), Batch Records and Forms. In Dispensing and Warehousing Operations. Primary responsibilities include:

  • Weighing, Dispensing, kitting of BOMs, and sampling of materials.
  • Ensure Pick and stage materials to work, sales and replenishment orders to support production activities are done timely.
  • Perform inventory cycle count, maintain data accuracy & attain acceptable inventory variances
  • Track performance of team and propose improvements
  • Ensure sampling, re-packaging & Sampling inventory is managed in accordance with Sampling Protocols
  • Lead Investigations/ Events related to Supply Chain; serve as point of contact for external interactions with supplier and service providers
  • Plan, assign and monitor tasks and operational timetables for the team
  • Coach team members and resolve potential performance issues
  • Perform Impact Assessments.
  • Review and revise Risk Assessments and ensure it is relevant
  • Initiate and facilitate all GMP and Safety audits.
  • Assume accountability for team members to adhere to any cGMP/EHS requirements.
  • Lead and accountable on regulatory quality and EHS audits to be conducted.
  • Ensure team members are proficient in troubleshooting and knowledge in resolving process related issues.
  • Assume access to initiate and document production events in the Global Event Management System (GEMS).
  • Demonstrate precise decision making and to make changes to operations support production schedule to continue to support business.
  • Actively lead and ensure error free execution on routine and critical production operations
  • Accountable on all related SOPs used in the area are constantly reviewed and revise (If required) to ensure all operations are in compliance with EHS and quality attributes.
  • To propose and make changes to SOPs timely when gaps are identified
  • Ensure team members execute instructions and record data in the Electronic Batch Management (EBM) system.
  • Assume accountability for manufacturing documentation and EBM alerts real-time review to ensure compliance.
  • Assume accountability on team members on data entry into logbooks/log sheets/forms are documented and reviewed timely.
  • Interface closely with cross functions department to identify and resolve issues timely.
  • Assume accountability and support investigations for non-conformances/deviations.
  • Assume accountability and support the implementation of changes.
  • Assume accountability and support transfer of new processes and commission/validation of new projects.
  • Actively lead and sponsor continuous improvement projects.
  • Actively mentor and ensure team members on-the-job training are executed timely.
  • Ensure team member competency assessments are up to date.
  •  Facilitate and/or function as a trainer for trainings related to department.
  • Demonstrate precise decision making and to make changes to operations support production schedule to continue to support business.
  • Assume accountability on 5S housekeeping are upkeep and monthly 5S audit are executed timely
  • Assume accountability on monthly equipment cleaning are executed timely.
  • Assume accountability on team members complete individual required training on time.
  • Assume accountability to ensure sufficient shift strength to support shift operations.
  • Assume accountability to review team manpower and trigger replacement (If required)
  • Assume accountability to conduct interview and select the best possible candidate for the team
  • Assume accountability on team members to carry out work in a safe manner; take accountability on all safety issues and risks.
  • Assume accountability on recognition and disciplinary responsibility for all team members

The individual will manage equipment and support facility related projects by

  • Prioritize and ensure shift target are met to support the business in compliance with EHS and quality attributes.
  •  As a Subject Matter Expert (SME) or sponsor for improvement projects
  • Assume accountability on all WDL/cross functional projects are executed and closed timely
  • Assume accountability on timely raising and closure of Corrective Work Orders in the C3ME system
  • Assume accountability on timely raising and closure of Trackwise Events
  • Assume accountability on change over activities are executed timely

Staff Technical Training and Development

  • Ensure team members meet and maintain training requirements
  • Provide leadership and coaching to team and supervisors
  • Assume accountability for talent identification and development
  • Assume accountability on technical training are provided for team member
  • Assume accountability on development training material
  • Assume accountability on team member has documented their personal development plan
  • Provide annual performance self-assessment on development plan
  • Responsibility to adhere to any applicable EHS requirements.
  • Commitment to a fair and respectful relationship to others and behavior in accordance with Company’s Code of Conduct.
  • Any other duties as assigned by Supervisor/Manager.

Education and Experience Requirements

  • Degree in Biomedical Sciences / Chemical Engineering or related with minimum six years of relevant experience in the biotechnology, pharmaceutical industry
  • Diploma in Applied Chemistry / Biomedical Sciences / Chemical Engineering / Food Science & Technology / Biologics & Process Technology / Chemical & Pharmaceutical Technology/ Food Science & Nutrition / Molecular Biotechnology / Biotechnology / Chemical & Biomolecular Engineering / Pharmacy Science or related with minimum eight years of relevant experience in the biotechnology, pharmaceutical industry
  • Nitec in Biotechnology / Chemical Process Technology or related with minimum ten years of relevant experience in the biotechnology, pharmaceutical industry
  • Familiar in transactional processing in ERP and bar-code operations
  • Preferably Experienced in Cold Chain Management
  • Experienced as a Lead or Supervisor in a GMP Manufacturing facility required
  • Experienced in executing moderate to complex schedules preferred
  • Proven organizational and time management skills
  • Takes personal accountability and initiatives in self-development plan
  • Acts as a delegate to the manager and conduct team activities in his/her absence
  • Demonstrates appropriate level of adaptability, maintains positive outlook, and demonstrates composure under pressure.
  • Ability to wear personal protective equipment such as safety glasses/goggles, gloves and safety shoes
  • Ability to gown and gain entry to biotechnology/pharmaceutical manufacturing areas.
  • Ability to lift, pull or push equipment requiring up to 20kg
  • Able to work in cold environment (2 to 8 deg)

    Key Skills and Competencies

    • Proficient in Warehousing, Logistics and Inventory Management.
    • In depth understanding on regulatory (FDA, EMA, HSA, etc) requirements
    • In depth experience in ERP/control systems applications
    • In depth knowledge of the use of GEMS, C3ME, change Control Management System (CCMS), Trackwise and all software related to responsibilities
    • Exhibit excellent leadership behavior
    • Ability to work under pressure
    • Excellent problem solving skills, strong display of self-motivation
    • Excellent leader/team player with hands-on attitude
    • Excellent communication skills across all levels throughout the organization
    • Excellent analytical and problem solving skills
    • Excellent analytical skills with knowledge of Lean/Six Sigma will be added advantage
    • Excellent business acumen
    • Excellent interpersonal skills and ability to work in a team environment
    • Demonstrate excellent continuous improvement behavior
    • Demonstrates excellent awareness and commitment to cGMP and EHS
    • Demonstrates excellent people development behavior

    Notice to Employment / Recruitment Agents:

    Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire, a wholly-owned subsidiary of Takeda’s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire, a wholly-owned subsidiary of Takeda will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire, a wholly-owned subsidiary of Takeda and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.

    Job ID SR0042609

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