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Business Administration

Job ID R0040536 Date posted Aug. 19, 2021 Location Madrid, Spain

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Job Description

Objectives of position:

The purpose of the position is to manage administrative documents (invoices, contracts, tax filings), dealing with internal (Heads, Managers, PO requestors) and external (TBS, tax authorities, consultants) stakeholders

Key Accountabilities


  • Responsible member during month-end closing, in order to analyze that all the expenses are booked correctly and reclassify any that has been booked into an incorrect GL account, cost center or internal order. Also booked all the monthly accruals on time.

  • Be an active team member in regular balance sheet review meetings - balance sheet reconciliation/justifications

  • Ensure that TBS is working properly for Tigenix and collaborate and support on its development

  • Support preparation and analysis of P&L and balance sheet accounts of Management units


  • Participate in the preparation of the annual budget and forecasting for its control and monitoring.

  • Keeps track of the expenses of the different departments, in order to maintain the budget lines.

  • Maintains updated information on budgets and long-term plans in the corresponding computer tools.

  • Nice to have: experience in COGS estimations


  • Understanding of the payroll process and the tax payments (VAT, Intrastat and CIT)

  • Support to Finance Compliance specially in SOX projects

  • Maintain knowledge about Financial matters in relation with the Local Organization

  • Experience in dealing with statutory financial audit


  • Prepares the corresponding reports for the monitoring of income and expenses, of each one of the Divisions, analyzes the deviations, reports them and proposes corrections.

  • Closely monitor and regularly follow up OPEX activity spend with budget holders, and adjust forecast when needed

  • Ensure cost center structure fits organizational and reporting requirements including product allocation, while closely monitoring Takeda´s cost packages and External Spend

  • Collaborate with the Finance Controller in the realization of the different estimates for the Management and international report.

  • Monitoring of PO information accuracy. Budget, start date, end date, GL, cost center….


  • Support an environment and culture of continuous improvement of financial systems and processes to provide most accurate and effective financial information to enable delivery of business commitments

  • High level of English. About 50% of work is in English

Education and experience

  • Degree in business administration or similar discipline

  • Experience: required +5 years of experience   

  • Experience dealing with VAT, statutory reporting

  • Experience with SAP

  • Proficiency with MS Excel, Word and Power Point

  • Attention to detail, use to working complex excel tables, information databases

  • Proven analytical skills. Good organization and planning.

  • Excellent written and verbal communication skills

  • English level: Advanced, fluent communication skills (50% of work is in English)

  • Ideally: Polish language

Skills and Competencies


  • Experience in management / financial reporting

  • Professional experience with statutory reporting filings


  • SAP R/3, BI and Microsoft Office is a must

  • High level of English

  • Financial reporting

  • Spanish law and regulation

  • Working knowledge of accounting

  • Analytical skills and ability to successfully manage, organize & analyse large volumes of data


  • Structured, proactive, problem-solver, team player

  • Proven ability to work under pressure against tight and changing dead-lines and prioritize work or multiple tasks and deliver

  • Ability to work independently, and proceed with objectives and deliverables

  • Ability to manage, communicate with and influence in a matrixed organization, working in cross-functional teams.


Madrid, Spain

Worker Type


Worker Sub-Type


Time Type

Full time