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Supplier Enablement Specialist - Exton, PA

Exton, Pennsylvania

Overview

Takeda fosters a collaborative and stimulating work environment filled with opportunity and the chance to make a difference in people's lives. It is a workplace driven by integrity, one of Takeda’s long-held values that extends to both the patients we serve and our employees who develop and deliver medicines. Across our company, Takeda employees bring together diverse strengths that together create a stronger whole.

As one of the world’s leading biopharmaceutical companies, Takeda is committed to bringing Better Health and a Brighter future to people worldwide. We aspire to bring our leadership in translating science into life-changing medicines to the next level, in our core focus areas; oncology, gastroenterology, neuroscience, rare diseases, plasma-derived therapies, and vaccines.

We are a passionate team doing important work that impacts patients’ lives. If you are driven to create better health and a brighter future, join us!

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Success

What makes a successful member of our team? Check out the traits we’re looking for and see if you have the right mix.

  • Collaborative
  • Strategic
  • Results Driven
  • Self-starter
  • Versatile
  • Team player

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Opportunity

  • Since 1781, the values of Takeda-ism (Integrity, Fairness, Honesty, and Perseverance) have guided everything we do—from decision-making to interacting with patients.

  • Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family.

  • A strong, borderless team, we strive together towards our priorities and inspiring mission.

  • Recognized for our culture and way of working, we’re one of only 13 companies to receive Top Global Employer® status for 2020.

  • Our people-first mission extends beyond patients to include their families, communities, and our own Takeda family.

  • Our vision is of a world with accessible healthcare for all, where prevention measures are exponentially advanced and billions are freed of disease. Our approach is rooted in our patient-centricity and the creation of outstanding treatments that change people's lives. Building upon a foundation of sustainability, we are committed to contributing to the long-term health of people through disease prevention.

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Supplier Enablement Specialist - Exton, PA

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Job ID SR0050807 Date posted 08/24/2020 Location Exton, Pennsylvania

Objectives:

As a Supplier Enablement Specialist working on the TBS Support Solutions team, you will be empowered to provide expertise and support in the broad Source-to-Pay process. In this role, you will contribute to Takeda’s mission by enabling simple and compliant solutions globally.  To enable the vision of delivering meaningful solutions beyond services, this team will be responsible for creating a common and best-in-class customer experience across TBS through technology and a customer-centric culture.

  • Primary responsibilities supporting the Takeda Business departments
  • Responsible for coordinating supplier enablement work stream (Supplier Management, Suppliers Enablement) that consists of external team members.
  • Primary liaison between Customer and Suppliers. Provide clear communication to suppliers.
  • Help to Manage supplier compliance and escalation process for non-compliance
  • Prepare analysis and indicate potential direct suppliers for enablement.
  • Responsible for TBS Suppliers Enablement process execution and onboarding approach.
  • Organize and execute suppliers’ socialization sessions as well as to deliver proper communication documents based on the agreed TBS Supplier Enablement approach
  • The role requires participation in Ariba Functional Training and Summit sessions and providing supplier contact data as well as managing supplier escalations.
  • Act as a single point of contact for all direct suppliers during the Ariba onboarding process.

Accountabilities:

  • Responsible for TBS Suppliers Enablement process execution and onboarding approach.
  • The role requires participation in Ariba Functional Training: Train suppliers on new processes, how to log on and set up noticiations and how to submit invoices in Ariba Network
  • Assist in troubleshooting Ariba process and system issues.
  • Attend Supplier Summit (Ariba Training) sessions with participation on answering questions
  • Act as a single point of contact for all direct suppliers during the Ariba onboarding process.
  • Providing supplier contact data as well as managing supplier escalations, run regular calls with local procurements representatives and Ariba Supplier Enablement Lead (while onboarding, if vendor has not responded to onboard requests)
  • Supporting projects when required (e.g. roll outs, systems implementations)
  • Providing pro-active feedback on how to improve the process and drive continues improvement projects

Technical/Functional (Line) Expertise:

  • Working knowledge of MS Word, Excel, and Outlook.  Experience with Service Now, Ariba, and SAP desirable.

Leadership:

  • Requires an organized person in a group project
  • Driving Improvements

Decision-making Autonomy:

  • Self-motivated, organized, able to prioritize work
  • Ability to effectively organize and prioritize the workload
  • Responsible for maintaining a high level of professionalism with clients and working to establish a positive rapport

Interaction:

  • A demonstrated customer service focus will be another critical success factor for this position.  This is a service organization and that will require the highest commitment to understanding customer needs and meeting/exceeding their expectations.
  • Must maintain a high level of professionalism and present the organization in the best light possible.
  • Must ensure all communications and interactions are professional, courteous and show a desire to be of service.
  • Ability to communicate effectively with contract organizations and respond to inquiries or complaints.
  • Excellent written and oral communication skills
  • Stress resistance, disciplined, and dedicated
  • Ability to stay calm and remain professional when customers are stressed or upset

Innovation:

  • Ability to work independently, take initiative and complete tasks to deadlines. 
  • Providing pro-active feedback on efficiency and how to improve the process and drive continues improvement projects
  • Suggesting and Making improvements to processes, customer relationships and systems

Complexity:

  • Requires strong attention to detail in composing and proofing materials, establishing priorities, scheduling and meeting deadlines.
  • Must be able to work in a fast-paced environment with demonstrated ability to manage multiple competing tasks and demands.

Education, Behavioural Competencies and Skills:

Required:

  • Degree level educated or proven track-record of experience in delivery
  • Good communication skills
  • Analytical skills (good command of MS Excel)

Desired:

  • 2+ years’ experience working in Procurement, with plus in Procure to Pay Process knowledge
  • Experience or knowledge of Ariba downstream system
  • Pharmaceutical industry experience
  • Experience in Supplier Enablement Activities
  • Project management skills
  • Experience in service-oriented or regulated industries would be a plus.
  • Improvement-oriented mindset (focused on such techniques as Lean/Kaizen)
  • Interest/experience in external innovations and automation (ERP, WF, Robotics, AI)
  • General curious mindset
  • Building relationships and trust through challenging the status quo
  • Stress resistance, disciplined, and dedicated. Ability to stay calm and remain professional when customers are stressed or upset.
  • Ability to work on non-standard hours

Additional Information:

Internal and External Contacts

  • All of TBS
  • All internal colleagues involved in the process to procure and pay for goods and services at Takeda
  • External Vendors/Suppliers
  • Others as arising from ad hoc tasks assigned

Notice to Employment / Recruitment Agents:

Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire, a wholly-owned subsidiary of Takeda’s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire, a wholly-owned subsidiary of Takeda will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire, a wholly-owned subsidiary of Takeda and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.

Equal Employment Opportunity

Shire, a wholly-owned subsidiary of Takeda, is an Equal Opportunity Employer committed to a diverse workforce. Shire, a wholly-owned subsidiary of Takeda, will not discriminate against any worker or job applicant on the basis of race, color, religion, gender, national origin, ancestry, age, sexual orientation, marital or civil partnership status, pregnancy, gender reassignment, non-job related mental or physical disability, genetic information, veteran status, military service, application for military service, or membership in any other category protected under law.

EEO is the Law - https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

EEO is the Law – Supplement - https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Pay Transparency Policy - https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf

Reasonable Accommodations

Shire, a wholly-owned subsidiary of Takeda, is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please call 484-595-8400 and let us know the nature of your request and your contact information.

Job ID SR0050807

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