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Every day, employees working in Takeda’s Global Manufacturing and Supply Chain, and Global Quality business unit are shaping the future of healthcare. They are breaking down barriers and ensuring our life-changing medicines are available, accessible, and affordable to patients. Life-changing for you. Life-changing for patients.

Global Manufacturing and Supply Chain, and Global Quality is the backbone of Takeda, and our employees are the guardians for our patients, our products, and our reputation. As a member of our team, we can offer you the opportunity to grow in a meaningful career, develop your skills, and come to work every day knowing that what you do makes a genuine difference.

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  • Bold initiatives, continuous improvement, and creativity are at the heart of how we bring scientific breakthroughs from the lab to patients.

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Executive Assistant

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Job ID SR0039788 Date posted 08/10/2019 Location Dublin, Ireland

Primary Duties

The Executive Administrator will support the site leadership team  for our new state of the art single use multi-product biotech facility in County Meath, Ireland. This facility will manufacture enzyme replacement and antibody-based therapies for Takeda Dunboyne Biologics, the leading global biotech company focussed on rare diseases . Key responsibilities are administrative support to the site lead, SLT key meeting management, and coordination of facility related activities related to workspace, site visitors and training.


  • Provide administrative support to the site lead related to calender, travel and expenses
  • Key interface with the project team in delivery of user requirements related to workspace and facilities services including office fit-out, assignment of workspaces and branding
  • Responsible for meeting planning for site leadership team, organising events and external visitors
  • Responsible for coordination of communication plan for the site
  • Provide administrative support to critical projects at the site
  • Responsible for management of sharepoint site for Piercetown
  • Raising facility related POs including stationary, catering, conferences and donations and maintaining budget control
  • Provide administrative support to OPEX related to events and visual boards
  • Provide training administrative support and support induction training for new hires
  • Provide support for monthly metric reporting
  • Preparing presentations, meeting material and handoutsSpeak up for safety and look out for one another.
  • Support the site leadership team in helping to create and sustain a culture of             excellence in safety, quality and continuous improvement
  • Organise celebration events to to recognise  teams and individuals
  • Effective communicator
  • Support the site leadership team in helping to create and sustain a culture of             excellence in safety, quality and continuous improvement
  • Organise celebration events to recognise  teams and individuals
  • Support building safety as a value across the site and support EHS programmes
  • Identify opportunities to improve right first time by simplifying work through the use of automation, standard work, visual management and learning from others internally and externally.
  • Promote a culture of diversity and inclusion 
  • Deliver on the annual objectives including all KPIs related to safety, quality, people and productivity
  • Represent the site  internally and externally to promote Takeda Dunboyne Biologics as a great place to work and to support delivery of benchmark site performance.
  • Responsible for ensuring compliance with legal, EHS and all Takeda Dunboyne Biologics policies and procedures which are applicable to the site.
  • Responsible for ensuring compliance to all requirements of current Good Manufacturing Practice  
  • Role model the behaviours that creates a culture of respect and dignity in line with Takeda Dunboyne Biologics Guide to ethical conduct
  • Be accountable for your own development plan and delivery of annual objectives.  

Education and Experience Requirements

  • Level 8 educational qualification is required in Business Management or equivalent.
  • A minimum of 5 years experience in an administrative role with at least 3 years supporting a senior leadership team
  • Extensive knowledge of Microsoft Word, Outlook, Excel and Powerpoint.

Key Skills, Abilities, and Competencies

  • Attention to detail is key for this role in terms of preparation for senior leadership meetings and presentations
  • Ability to work in a fast pace environment and able to prioritise
  • Strong project management skills to support project delivery and operational readiness
  • Strong stakeholder management skills to manage both internal and external stakeholders that support the site
  • A proven ability to lead a Biologics manufacturing operation
  • Excellent influencing/collaboration skills and teamwork mindset
  • Excellent trouble shooting and problem solving skills as well as ability to coach and mentor teams through complex problems
  • Ability to challenge the status quo with a continuous improvement mindset
  • Proven ability to using a wide varierty of lean tools and building capabilitiy in teams you

Complexity and Problem Solving

  • Identifying and communicating risks in area of responsibility and across the site
  • Support the leadership team in developing risk mitigation plans

Internal and External Contacts

  • Colloborate with the project administrator to ensure smooth transition from project to operations
  • Colloborate with Baggot St administrators to ensure consistent approach across the Takeda Dunboyne Biologics network with global initiatives, celebrations and meetings.
  • Work with Business Excellence team on site to provide administrative support for trainingWork with Facilities Services to provide support and direction on services to be provided to Takeda Dunboyne Biologics in line with global standards
  • Collaborates with all SLT members to deliver the site objectives.

Other Job Requirements


Notice to Employment / Recruitment Agents:

Employment / Recruitment agents may only submit candidates for vacancies only if they have written authorization to do so from Shire, a wholly-owned subsidiary of Takeda’s Talent Acquisition department. Any agency candidate submission may only be submitted to positions opened to the agency through the specific Agency Portal. Shire, a wholly-owned subsidiary of Takeda will only pay a fee for candidates submitted or presented where there is a fully executed contract in place between the Employment / Recruitment agents and Shire, a wholly-owned subsidiary of Takeda and only if the candidate is submitted via the Agency Portal. Candidates submitted or presented by Employment / Recruitment Agents without a fully executed contract or submitted through this site shall not be deemed to form part of any Engagement for which the Agency may claim remuneration.

Job ID SR0039788

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