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ERP Document Management Specialist

Job ID R0034233 Date posted Jun. 15, 2021 Location Bratislava, Slovakia

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Job Description

R0034233 ERP Document Management Specialist
Full-time. Flexible work available. Bratislava, Slovakia

The Future Begins Here

At Takeda, we are creating a future-ready organization, one that evolves at the speed of science and technology using data and digital to meet the needs of patients, our people, and the planet. In order to make that happen, we need your help.

Join our exciting and new Technology Capability Center (TCC) in Bratislava, Slovakia. This specialized, innovative and state of the art center of technological resources will drive data and digital capabilities and solutions across Takeda. The Center will be home to approximately 300 change agents, organized into chapters and cross-functional squads based on agile ways of working.

Grow your data and digital skills, create and enhance solutions for patients around the globe, and help us create a data and digital-forward Takeda. This is a unique opportunity to become the heart of our internal innovation engine.


  • Manage the ERP documentation repository (GxP and non) ensuring alignment with the BPML (Business Process Mastr List), accessibility, usability and implementation of the defined approval workflows

  • Ensure continuous consistency, completeness and accuracy of the documents delivered by the ERP Products organization

  • Ensure ERP Product documentation is compliant with the regulatory requirements

  • Promote the importance of having an accurate and up-to-date solution documentation to support the management of the ERP Products


  • Provide guidelines and standards for the creation and updates of the GxP and non-GxP ERP documentation (process, design, technical, compliance deliverables).

  • Support and train Takeda people and externals on standards and quality requirements when producing the ERP related documentation

  • Manage the load and the approval workflows of the ERP documentation in LEADS (or other document management systems)

  • Maintain and control the ERP documentation libraries ensuring consistency and compliancy to standards and regulation requirements (for GxP relevant documents)

  • Perform regular quality controls on the documentation to ensure for instanceconsistency of the documentation with the business processes in scope of ERP

  • Be the SPOC is ERP for any request or improvements in LEADS (or other document management systems)

  • Provide regular update to the BPM supervisor and supporting delivery teams(projects or run) on the status of the relevant documents

  • Promotion of global guidelines and standards that the teams have to adhere in relation to Document Danagement when delivering ERP Products

  • Providing a high quality service to the Project and Run teams in particular when managing approval workflows and versioning of the ERP documents

  • Stakeholders management in the ERP organization and with external parties (project teams and business)

Skills and Qualifications

  • Document Management knowledge

  • Expertise on office tools (Excel, word, Power Point) and  usage of LEADS or other document management systems  

  • Experience on Computer System Validation (CSV) in the Pharma industry

  • Working  in a global context, dealing with different stakeholders and geographical contexts


  • Associate Degree or bachelor’s degree

  • 2-3 years relevant experience in Document Management processes and systems (like LEADS)

  • Familiarity with regulated systems – general level of understanding of systems validation

  • Ability to write and speak in the English language

  • Good oral and written communications skills

  • Practice efficient time management and coordinates tasks, working in an international environment

  • Ability to prepare and execute business meetings virtual, face-to-face, cross functional, local or global to ensure meeting required deliverables

  • Experience in communicating effectively to business and IT colleagues


  • Experience in pharmaceutical and or highly regulated industry

  • Experience in being member of a Validation team or Program Management Offices

What Takeda Can Offer You

  • A meaningful career, grounded in our values.

  • Continuous professional growth and global careers

  • A diverse and inclusive network of colleagues

  • Flexible work environment, including hybrid working

  • A collaborative culture encouraging an entrepreneurial spirit and agile thinking


  • Healthcare

  • Retirement plan

  • Life insurance

  • Paid leave

  • Competitive salary

  • Annual bonus

Extra Benefits

  • Food stipend

  • Professional Development

  • Paid volunteering time

  • Summer schedule

  • Education and Internet allowance

  • Referral bonus



Similarly, situated employees earn 2833 a month. Salary is based on experience.

Annual Bonus

Employees have the opportunity to earn an annual bonus based on company, business unit, and individual performance.

Referral program
Bonuses are available for referrals if your friends join Takeda.


  • We care about your future. So we offer a retirement plan for employees, which includes up to a 3% match. You'll also have access to life insurance covering short-term and long-term disability in case of injury or death.

  • When in need, we'll support you. Our Takeda-sponsored individual medical plan will give you access to timely health treatment for your medical needs. We also have additional payment available for critical illnesses.

  • We understand mental health is also important. Counseling and support resources are available 24/7 through our assistance program for employees and immediate family members.

  • We want you to spend time away. We offer generous paid leave and also additional time off for maternity, paternity and parental leave.

  • We are committed to helping the world. You'll have the opportunity to participate in paid time away for volunteering activities.

  • We know there's more to life than work. we return to the office, you'll enjoy a mix of remote working and in-office collaboration in our state-of-the-art facilities. During summer we have flexible workweeks with half-day Fridays.

  • And some additional benefits because at Takeda, we invest in our people. You’ll have access to: Daily allowance for meals, supplementary monthly payment to spend on retirement savings, educational courses, and leisure activities, and assistance for home office internet or English learning expenses


Bratislava, Slovakia

Worker Type


Worker Sub-Type


Time Type

Full time