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ERP Document Management Specialist
R0034233 ERP Document Management Specialist
Full-time. Flexible work available. Bratislava, Slovakia
The Future Begins Here
At Takeda, we are creating a future-ready organization, one that evolves at the speed of science and technology using data and digital to meet the needs of patients, our people, and the planet. In order to make that happen, we need your help.
Join our exciting and new Technology Capability Center (TCC) in Bratislava, Slovakia. This specialized, innovative and state of the art center of technological resources will drive data and digital capabilities and solutions across Takeda. The Center will be home to approximately 300 change agents, organized into chapters and cross-functional squads based on agile ways of working.
Grow your data and digital skills, create and enhance solutions for patients around the globe, and help us create a data and digital-forward Takeda. This is a unique opportunity to become the heart of our internal innovation engine.
Manage the ERP documentation repository (GxP and non) ensuring alignment with the BPML (Business Process Mastr List), accessibility, usability and implementation of the defined approval workflows
Ensure continuous consistency, completeness and accuracy of the documents delivered by the ERP Products organization
Ensure ERP Product documentation is compliant with the regulatory requirements
Promote the importance of having an accurate and up-to-date solution documentation to support the management of the ERP Products
Provide guidelines and standards for the creation and updates of the GxP and non-GxP ERP documentation (process, design, technical, compliance deliverables).
Support and train Takeda people and externals on standards and quality requirements when producing the ERP related documentation
Manage the load and the approval workflows of the ERP documentation in LEADS (or other document management systems)
Maintain and control the ERP documentation libraries ensuring consistency and compliancy to standards and regulation requirements (for GxP relevant documents)
Perform regular quality controls on the documentation to ensure for instanceconsistency of the documentation with the business processes in scope of ERP
Be the SPOC is ERP for any request or improvements in LEADS (or other document management systems)
Provide regular update to the BPM supervisor and supporting delivery teams(projects or run) on the status of the relevant documents
Promotion of global guidelines and standards that the teams have to adhere in relation to Document Danagement when delivering ERP Products
Providing a high quality service to the Project and Run teams in particular when managing approval workflows and versioning of the ERP documents
Stakeholders management in the ERP organization and with external parties (project teams and business)
Skills and Qualifications
Document Management knowledge
Expertise on office tools (Excel, word, Power Point) and usage of LEADS or other document management systems
Experience on Computer System Validation (CSV) in the Pharma industry
Working in a global context, dealing with different stakeholders and geographical contexts
Associate Degree or bachelor’s degree
2-3 years relevant experience in Document Management processes and systems (like LEADS)
Familiarity with regulated systems – general level of understanding of systems validation
Ability to write and speak in the English language
Good oral and written communications skills
Practice efficient time management and coordinates tasks, working in an international environment
Ability to prepare and execute business meetings virtual, face-to-face, cross functional, local or global to ensure meeting required deliverables
Experience in communicating effectively to business and IT colleagues
Experience in pharmaceutical and or highly regulated industry
Experience in being member of a Validation team or Program Management Offices
What Takeda Can Offer You
A meaningful career, grounded in our values.
Continuous professional growth and global careers
A diverse and inclusive network of colleagues
Flexible work environment, including hybrid working
A collaborative culture encouraging an entrepreneurial spirit and agile thinking
Paid volunteering time
Education and Internet allowance
Similarly, situated employees earn 2833 € a month. Salary is based on experience.
Employees have the opportunity to earn an annual bonus based on company, business unit, and individual performance.
Bonuses are available for referrals if your friends join Takeda.
We care about your future. So we offer a retirement plan for employees, which includes up to a 3% match. You'll also have access to life insurance covering short-term and long-term disability in case of injury or death.
When in need, we'll support you. Our Takeda-sponsored individual medical plan will give you access to timely health treatment for your medical needs. We also have additional payment available for critical illnesses.
We understand mental health is also important. Counseling and support resources are available 24/7 through our assistance program for employees and immediate family members.
We want you to spend time away. We offer generous paid leave and also additional time off for maternity, paternity and parental leave.
We are committed to helping the world. You'll have the opportunity to participate in paid time away for volunteering activities.
We know there's more to life than work. we return to the office, you'll enjoy a mix of remote working and in-office collaboration in our state-of-the-art facilities. During summer we have flexible workweeks with half-day Fridays.
And some additional benefits because at Takeda, we invest in our people. You’ll have access to: Daily allowance for meals, supplementary monthly payment to spend on retirement savings, educational courses, and leisure activities, and assistance for home office internet or English learning expenses